Streamline Compliance and Drive Meaningful Improvements in Safety Performance
Create digital risk assessments, automate tracking and reporting, and streamline compliance – saving time, ensuring accountability, and reducing risk.
Ensure Your Risk Management Systems Deliver A Safer Workplace
Effectively managing workplace safety depends on critical tasks like risk assessments, inspections, and audits being completed on time by trained, competent workers. Paper-based systems make this difficult and time consuming.
The Human Focus Risk Management Module solves these challenges by enabling you to create digital risk assessments, inspection checklists, and other work forms. These forms can be accessed instantly using integrated QR codes, which can be printed and placed on equipment and documentation in the workplace. Digital work forms can also feature e-learning content and multimedia to guide inspections, assessments, and other critical tasks. Integrated AI tools makes creating new work forms easy, and significantly reduces the workload on duty holders.
Why You Need This Online Risk Management Module
Paper-based manual risk management systems often suffer from the following drawbacks:
Paper-based systems make it challenging to verify when mandatory assessments and inspections have been completed, leading to missed deadlines and gaps in safety records.
Paper-based systems create unnecessary work for duty holders carrying out assessments, inspections, and audits. Taking photos, emailing them to themselves, and manually inserting them into reports is time-consuming. Some duty holders avoid this hassle by working in the office, rather than on-site, especially if there’s no way to track where their work has actually been done.
Tracking corrective actions have been implemented is difficult with paper-based systems, making it harder to ensure safety measures are fully executed and monitored.
Risk management tasks can become box-ticking exercises without understanding or oversight. Duty holders and workers prioritise completing forms rather than implementing control measures or corrective actions, having no impact on workplace safety.
Physical documents are difficult to analyse and consolidate for management reporting. Creating text-based reports also requires manual entry, making it hard to effectively describe and analyse situations. Incident and accident reports are similarly incomplete or disorganised, which hinders tracking trends, identifying recurring issues, and implementing corrective actions. This lack of visibility increases the risk of preventable incidents, exposing your organisation to compliance risks and reputational damage.
Many paper risk assessments and method statements (RAMS) are generic because duty holders find it difficult to describe issues in writing. Generalised RAMS are less relevant and effective at managing task-specific risks.
Administrating the implementation of corrective actions following inspections and audits is a huge undertaking. You may have hundreds, perhaps thousands, of pieces of equipment that require regular mandatory inspections. This includes everything from fixed items like fire doors to plant and equipment, each potentially requiring weekly or monthly checks. Collating and retaining the paperwork for each item and ensuring everything is up to date is a monumental task.
Risk assessments, inspections, and audits are only effective and compliant if carried out by duty holders with the necessary training and skills. Many organisations struggle to ensure that those completing mandatory risk management tasks have the required competencies.
How Human Focus Solves These Challenges
The Human Focus Online Risk Management Module streamlines critical processes like assessments, inspections, and audits. With powerful tools to create digital custom forms and track progress, you can address workplace risks efficiently while saving time and ensuring compliance.
Easily Complete and Track Mandatory Assessments and Inspections
The Human Focus Risk Management Module allows you to easily set up digital forms that can be completed on mobile devices via the integrated Human Focus app or desktop computers. Your duty holders always have access to the necessary forms while you gain total visibility of their work, ensuring accountability and efficiency.
Convert your existing risk assessments, inspection checklists, and audit forms into digital, interactive versions with the Human Focus Content Builder. Use its AI-powered authoring tools to convert and customise forms in-house or take advantage of our “done-for-you” service to rapidly transform your paper-based documents into fully functional digital forms with minimal effort on your part.
Automatically generate new risk assessments, inspections, and audit forms using Content Builder’s AI-powered report generator. Simply provide details about your workplace, the type of task, or the equipment being assessed, and the system will intelligently create a form based on best practice guidelines, reducing manual work and ensuring standardisation.
Streamline Processes to Reduce Duty Holders’ Workloads
The Human Focus Risk Management Module provides digital forms and other mobile-friendly tools to simplify assessments and inspections, significantly reducing your duty holders’ workloads.
Duty holders can embed videos and photos directly into reports. Text can be submitted via voice recognition, No more tedious typing or emailing photos – everything is centralised for convenience, making reports easier and faster to complete.
Reports can be submitted immediately from the Human Focus mobile app, eliminating delays and speeding up the reporting process. Direct submission ensures quicker turnaround times and improves efficiency.
Effectively Track Corrective Actions and Compliance
The Human Focus Risk Management Module makes it easy to track whether mandatory tasks have been completed and corrective actions have been implemented.
Automated tracking and reminders ensure tasks are assigned to the right people and completed on time. Records are time-stamped and geotagged to verify when and where tasks are carried out, ensuring clear accountability at every stage.
Follow-up actions can be tracked online, ensuring that assessments and inspections lead to safety improvements. Assign tasks, track progress, and log completions to ensure that every identified hazard or issue is addressed. Automated reminders help ensure that no task is overlooked, reducing risks and ensuring compliance.
Drive Safety With More Meaningful Risk Management
The Human Focus Risk Management Module makes safety assessments, inspections, and audits more than just tick-box exercises. With the module’s features, you can ensure that every risk management process results in meaningful safety improvements for work tasks, equipment, and environments.
Ensure assessments and inspections are completed on site by linking forms to system-generated QR codes. These codes can be placed on machines, equipment, or documents, allowing duty holders rapid access to the relevant form. Completed forms are time-stamped and geotagged, providing clear visibility of where and when work was completed.
Ensure workers perform critical safety checks with digital
pre-start checklists and after-action reviews. These forms can be accessed at the point of work via system-generated QR codes to ensure guidance is always available. Workers will be better equipped to reduce risks, perform tasks correctly, and embed safety processes into routine work.
Simplify Reporting and Data Analysis for Better Decision Making
The Human Focus Risk Management Module enables you to rapidly gain oversight of trends and make better-informed decisions.
Centralise all your risk management documents in one digital platform for complete accessibility. Eliminate trawling through paper files or tracking down documents saved on individual drives. The Human Focus system keeps everything organised and secure, allowing administrators to quickly retrieve records for audits, compliance checks, or stakeholder updates, saving time and improving visibility.
The central risk management portal provides an overview of reporting activity and automatically tracks compliance. Automated scoring tracks performance, ensuring that progress is monitored consistently.
Move beyond reactive measures and proactively address risks and opportunities for improvement. Easily consolidate data from tasks such as risk assessments, incident reports, and inspections for a clear overview of safety performance. Identify recurring hazards, track trends, and measure the impact of corrective actions with powerful reporting tools.
Create Task-Specific Risk Assessments and Method Statements
With the Human Focus system, it’s easy to create risk assessments and method statements (RAMS) tailored to your workplace’s tasks and equipment.
Create bespoke reports with embeddable multimedia. Duty holders can use the Human Focus mobile app to record
walk-throughs or talk-throughs of their tasks. These videos can be embedded directly into reports for rich, context-specific assessments and inspections.
Simplify Mandatory Report Management
The Human Focus system makes it easy for duty holders to access and manage mandatory report documents for any given task or piece of equipment.
Link inspection and audit forms with system-generated QR codes to ensure they’re easily found and filed. Users can scan QR codes placed on machines, workstations, or documentation for instant access to the relevant work forms. Completed reports are automatically stored in the correct digital folder, streamlining your processes.
Automated scheduling and alerts ensure duty holders are always aware of critical tasks. Each digital folder created for a task or piece of equipment tracks when the next assessment, inspection, or audit is due. Nominated individuals receive alerts before anything expires, ensuring mandatory processes are completed on time.
Ensure Duty Holders Are Competent
Human Focus offers a comprehensive library of approved online training courses covering a wide array of risk management topics, such as conducting risk assessments, inspections, and audits.
Every course is independently accredited by a relevant professional body to ensure that duty holders possess the necessary competency to perform essential risk management tasks. Because training is delivered on the same platform as the Risk Management Module, you have clear visibility of which duty holders are trained and competent when assigning risk management tasks.
Equip your safety inspectors with essential training. Human Focus offers an extensive library of courses on mandatory safety inspections, including machinery, lifting equipment, access equipment, vehicles, and critical building features like fire doors. Whatever your workplace requires, Human Focus has a course to help ensure inspections are completed effectively and safely.
Human Focus offers in-depth training on conducting risk assessments for machinery safety, construction projects, building environments, and more. With the right training, duty holders can identify hazards more effectively, reduce risks, and ensure compliance across your organisation.
How Our Clients Have Used This Bespoke Training Module to Improve Safety in Their Organisation
Delivering Site-Specific, Actionable Improvements with Mandatory Inspections
A client in construction used the Human Focus Risk Management Module to improve its risk assessment and mandatory inspection processes. Previously, the client relied on paper-based risk management. For a large company, completing documents by hand and physically filing them was inefficient and led to a severe lack of visibility across job sites. The company’s Director of Health and Safety shares how they used the Human Focus Risk Management Module to overcome these issues and bring greater accuracy, accountability, and efficiency to their operations.
Challenges Faced
The company was dealing with numerous issues that hindered the effectiveness of their risk management processes:
- Inefficient Tracking: Risk assessments and inspections were logged manually on paper, making it difficult to track their completion and ensure all required checks were being conducted accurately.
“We had paper forms, and sometimes the project teams would scan them and load them onto their system – sometimes they didn’t. It was really hard to know if things were getting done, and if they were, whether they were being done right.”
- Inconsistent and Unreliable Data: Reports were often incomplete, difficult to read, or misplaced, leading to confusion and putting safety compliance at risk.
“We didn’t have clear oversight. Reports were getting lost or forgotten, and often we wouldn’t know if the inspections had even been done until much later.”
- No Proof of Safety Inspections: The company struggled to verify that inspections were carried out correctly, especially since paper forms offered no clear evidence that inspections had been completed.
“We didn’t have proof that inspections were actually carried out. There was just a piece of paper with a tick on it saying, ‘Yes, this asset is safe to use.’ But we had no way of proving that the inspection was actually done.”
Solution: The Human Focus Risk Management Module
By adopting the Human Focus system, the company addressed these challenges and significantly improved its risk management and safety compliance across multiple sites.
Key Features and Client Feedback:
- QR Code System for Equipment Inspections: Each piece of equipment is now tagged with a unique QR code, which inspection duty holders can scan to access the relevant checklist directly in the Human Focus system. This accessibility ensures inspections are carried out on-site and provides immediate, verifiable data.
“Now, when a piece of equipment arrives on-site, it’s tagged with a Human Focus QR code, and the worker is prompted to complete the necessary inspections on the spot. There’s no more confusion. It’s clear who did it, when they did it, and whether it was done properly.”
- Real-Time Tracking and Remote Monitoring: The system allows supervisors to track inspections and assessments in real time, providing them with a comprehensive overview of all ongoing risk management tasks.
“We can schedule inspections, assign specific tasks to the right competent people, and get notified immediately once inspections are completed. This visibility is a huge relief. We don’t have to chase people anymore or wait for reports that might be incomplete.”
- Multimedia Integration: Workers now have the ability to capture video footage as part of their inspections, adding an extra layer of evidence and ensuring equipment condition is clearly visible and recorded.
“Being able to attach videos and photos to our inspections is a game changer. Now we can really see what’s going on. If something’s not right, it’s clear, and we have the visual proof to back it up.”
- Efficient Reporting and Evidence Collection: The Human Focus system allows for more meaningful data collection and better reporting, which is crucial for audits and compliance checks.
“What it fundamentally means is that our workforce is safer. We have the proof that inspections are being completed properly. No more guessing. We can show exactly what’s been done and when.”
- Duty Holder Training: Line managers undertaking mandatory inspections are now assigned approved online training from the Human Focus library. With the ability to deliver and track training online, the client has seen an increase in competency and reliability of their safety inspections.
“Inspections are obviously only as good as the people carrying them out – if they don’t know what they’re doing then it becomes a meaningless exercise. One area where we’ve really been able to up our game is using the Human Focus online training library – we’ve been able to give really detailed training in areas such as PUWER (machinery) and LOLER (lifting equipment) inspections to our line managers, which has really improved the quality of these inspections. What I also really like about the system is that this training integrates with assigning inspections – we can easily check that the person doing the inspections has received the necessary training as we assign these tasks to them.”
Impact and Benefits
Since implementing the Human Focus Risk Management Module, the company has achieved greater accountability, improved safety standards, and enhanced efficiency. The online system has streamlined their inspection and audit processes, providing real-time data, better reporting, and greater oversight.
- Improved Safety Compliance: The system ensures inspections are completed consistently and accurately, and it provides solid evidence of compliance for audits.
“With the Human Focus system, we know everything is covered. We can see the progress instantly, and we know the information is accurate. It’s really streamlined everything.”
- Enhanced Efficiency: Automating and centralising inspections and reporting processes has saved the company valuable time and resources, and improved overall operational efficiency.
“Instead of spending hours trying to chase down reports or figure out where inspections were done, it’s all there at the touch of a button. The system really saves time.”
- Greater Accountability and Proof: The use of QR codes and multimedia integration has improved accountability and provided verifiable evidence of inspections.
“We’re no longer relying on paper forms that could get lost or forgotten. Everything’s digital, time-stamped, and geotagged. We have a clear, complete record of everything.”
Client’s Final Thoughts
The Human Focus Risk Management Module has been a game-changer for this construction company. It has transformed their approach to risk assessments and safety inspections, providing greater visibility, improved efficiency, and most importantly, enhanced safety compliance.
“With the Human Focus system, we know that we are genuinely, correctly, and safely carrying out asset inspections. It’s not being done in an office away from the product; it’s being done out on-site, and we have the evidence there to prove it.”
By integrating this technology into their operations, the company has seen a marked improvement in risk management and compliance across all job sites.
Behavioural Safety Observations – Build Safer Workplace Habits
Enhancing behavioural safety observations is a common application of the Human Focus Risk Management Module. Across a wide variety of sectors, clients are using the system to improve how they identify and address unsafe practices, ultimately promoting safer workplace habits.
Traditional safety observations rely heavily on the observer’s skills and often lack focus, follow-up, or clarity. By using the Human Focus system, clients have structured these observations, making them more actionable and measurable.
Structured Observation Tools for Effective Monitoring
Clients use the system to implement guided observation forms focusing on key risks and worker behaviours. With guidance, every observer understands what to look for and how to provide meaningful feedback. One client noted, “The guided forms have helped us focus on critical safety behaviours, leading to more consistent feedback and improved work habits.”
Actionable Feedback and Immediate Coaching
Safety observations are recorded in real-time, allowing managers to provide immediate feedback and coaching on the job. This approach helps address unsafe behaviours quickly and reinforces safe practices. As one client shared, “Real-time feedback ensures we’re addressing issues immediately, making safety a habit.”
Track and Measure Safety Improvements
The system generates reports that track safety trends, giving senior stakeholders clear insights into progress and areas that need focus. One client explained, “Tracking improvements has been a game changer. We now have solid evidence of our safety efforts paying off.”
Integrated Training Solutions to Reinforce Safe Practices
Organisations can link observations to training modules, ensuring workers receive guidance based on real-world examples. One client highlighted, “Linking observations to training reinforces safe practices and allows employees to learn from actual situations.”
The Human Focus system has made behavioural safety observations more structured, actionable, and measurable, helping organisations drive meaningful safety improvements and enhance their safety culture.
Accident and Incident Reporting – Improve Reporting Accuracy and Relevancy with Workers’ Insights
Improving the relevancy, reliability, and frequency of accident and incident reporting is a powerful application of the Human Focus Risk Management Module. Many clients use the online system to simplify the reporting process, encouraging more consistent, accurate reports from workers. With these insights, managers can identify trends and take corrective actions faster.
Simplified and Streamlined Reporting
Accident and incident reporting is easier and more accessible to workers with the Human Focus system. By transitioning to a digital platform, employees can easily submit reports in real-time from their mobile devices or desktop, ensuring that incidents are logged immediately. One client mentioned, “The ability for workers to submit incident reports on the spot, directly from the job site, has been a huge time-saver.”
Centralised Data for Superior Trend Analysis
Data is automatically stored in one centralised platform, making it easier to analyse trends and track recurring safety issues. The system generates detailed reports and analytics, enabling clients to proactively address safety concerns. “The analytics tool has helped us identify patterns in incidents that we couldn’t see before. We’re now able to make data-driven decisions about where to focus our safety training,” said one client.
Improved Accountability and Transparency
Data is automatically time-stamped and geotagged, so it’s clear when and where an incident occurred and who was responsible for the report. “With the system’s tracking capabilities, we now have clear accountability for every incident. It’s much easier to ensure compliance and follow up on required actions,” explained one client.
Actionable Insights and Corrective Actions
Link incident reports to corrective actions to ensure that follow-up tasks are assigned and completed. Automated task tracking and reminders ensure that nothing is overlooked or unresolved. One client shared, “The system’s integration with action tracking means we can address incidents quickly, reducing the risk of recurrence.”
By transitioning to the Human Focus system for accident and incident reporting, many of our clients have improved the accuracy, timeliness, and visibility of their safety data. This digital transformation is helping them reduce accidents, track performance, and improve overall workplace safety.
Safe Systems of Work – Make Guidance Relevant and Accessible
Improving the relevancy and accessibility of safe systems of work is a common application of the Human Focus Risk Management Module. Across a wide range of sectors, our clients use the online system to ensure task-specific guidance is immediately accessible at the point of work, enhancing safety and compliance.
Before transitioning to the Human Focus system, clients faced challenges with physical documents or forms stored on SharePoint platforms. Workers struggled to access the right guidance at the right time, leading to inefficiencies, confusion, and increased risks on job sites.
Instant Access to Task-Specific Safety Guidance
Workers can now access safety guidance instantly by scanning QR codes linked to specific equipment or tasks. With guidance readily available, workers make fewer errors and consistently follow current safety procedures. “Workers can scan codes to pull up the exact instructions they need for that job or specific piece of kit, helping to eliminate confusion and ensure safety.” explained a client.
Rapid Authoring for Easier, More Effective Documentation
The Human Focus system allows clients to quickly transform complex standard operating procedures into straightforward task-specific guidance. Using AI-powered tools, safety documentation becomes user-friendly, helping workers understand and apply safety protocols more effectively. “The AI tools have made it easy to turn our existing documents into clearer, more practical instructions,” said one client.
Enhancing Guidance with Visual Content
System features enable clients to embed training content, images, and videos directly into inspection checklists and other job forms. Including visual references alongside written instructions makes guidance more intuitive and easier to follow, promoting more accurate work and better safety outcomes. “Adding images and videos has helped workers understand safety tasks more clearly,” shared a client. See the Bespoke Online Safety Training Module for more information.
Mandated Pre-Start Checks to Ensure Compliance
Clients deploy digital pre-start checklists to ensure workers complete critical safety checks before undertaking tasks. “Requiring pre-start checks has improved task readiness and made sure no important safety steps are missed,” explained a client.
Improved Oversight and Accountability
The system tracks who accesses guidance and completes required tasks, giving managers real-time visibility of compliance. “We can now track who has completed the required safety checks and ensure they’re following the correct procedures,” noted a client in construction.
By digitising and streamlining safe systems of work documentation, many of our clients have improved safety compliance, reduced risks, and made essential guidance easier to follow. The system has enhanced accountability and ensured that safety processes are consistently followed across diverse work environments.
Risk Assessments and Method Statements – Transformed From Generic to Task-Specific, Actionable Guidance
Transforming generic and lengthy risk assessments and method statements (RAMS) into concise, task-specific, and actionable documents is a common application of the Human Focus Risk Management Module. Many of our clients face significant challenges with risk assessments that are overly general, making them ineffective and difficult for workers to implement.
The Problem: Generic and Lengthy RAMS Documents
Contractors often submit generic risk assessments designed to cover a wide range of scenarios, not the actual task at hand. With generalised assessments, workers can’t properly assess the risks of the job they’re about to undertake. As one client described, “The biggest single fault by far with risk assessments, often from contractors, is generic assessments. These are submitted to cover absolutely everything without being specific to the job in hand.”
Making matters worse, generic assessments are overlong. Workers can struggle to find what little relevant information there is or skip the documentation entirely because of its length. Without relevant, digestible assessments, workers won’t understand how to ensure tasks are carried out safely. “Some documents that I get are 40 or 50 pages long, for relatively simple jobs. It’s ridiculous!”
The Human Focus Solution
With the Human Focus Risk Management Module, clients can create task-specific RAMS that exclusively cover the risks workers will face.“It’s now much easier for our people and contractors to create meaningful risk assessments and method statements – they can take videos and attach audio explanations to show what they are doing or to provide guidance. It’s all very intuitive and simple to use.”
Easy Creation of Task-Specific RAMS
Workers and supervisors can quickly create specific risk assessments and method statements with the Human Focus system. Using the integrated app, frontline workers can add photos, videos, and audio commentary to RAMS, ensuring specific risks and controls are highlighted and clearly explained. As one client shared, “The ability to embed videos that show the specific tasks and risks makes it easier for workers to understand the guidance. It’s more relatable and much easier to follow than long, text-heavy documents.”
Task-Specific Guidance Accessible via QR Codes
With the Human Focus system, workers can access both RAMS documents and relevant multimedia content via system-generated QR codes. QR codes can be placed on the actual equipment or documents workers handle, ensuring they can always access written and visual guidance where it’s needed most. “These simple videos, produced by more experienced workers, provide task-specific guidance that others find very helpful,” one client said.
Collaborative System for Clients and Contractors
Many clients provide their contractors with access to the Human Focus system, enabling both parties to work on the same platform. Shared access streamlines communication and makes it easier to track and verify compliance. Updates are also instant for both clients and contractors, reducing the potential for miscommunication or gaps in safety documentation. See the Contractor Management Module for more information.
Integrating Pre-Job and After-Job Checks
With the Human Focus system, workers have instant access to task-specific guidance, including pre-job and after-job safety checks. The system tracks when guidance is reviewed, ensuring accountability and maintaining safety standards. “Having a checklist that confirms the workers have viewed the guidance before starting ensures we’re all on the same page and helps maintain safety standards,” said one client.
Results: Safer, More Efficient Workplaces
By transforming RAMS from generic, lengthy documents into clear, concise, and task-specific resources, our clients have significantly improved safety awareness and compliance. Workers can now easily access and follow guidance tailored to the specific tasks they’re performing. With the system’s collaborative features, clients and contractors alike benefit from improved oversight, tracking, and overall safety.
Transitioning to the Human Focus Online Risk Management Module
Seamless Setup with Minimal Effort
Transitioning to the Human Focus Risk Management Module is a speedy and simple process. Our “done-for-you” service ensures a smooth setup. We handle the heavy lifting, including gathering, digitising, and loading your existing paper-based work forms, to get you up and running quickly. We can also assess the competencies of your duty holders and assign them the necessary approved online training courses to close any knowledge gaps and help ensure compliance.
Ongoing Support for Smooth Operation
Once your system is live, it’s intuitive and easy to manage with minimal effort. However, our dedicated support team remains available to guide you and assist with any questions or updates needed to keep the system running smoothly. We’re committed to ensuring that your bespoke training content remains relevant and effective for your evolving business needs.
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